# Calendars & Views # Global Calendar # Master Schedule ## Summary The Master Schedule (also called the Global Calendar) in BuilderPal displays every task, deadline, and scheduled item across all projects you have access to in one company-wide calendar view. It gives managers and admins a complete overview of workload, timelines, and progress without opening individual projects. [![Screen Shot 2026-02-20 at 8.23.02 AM.png](https://docs.builderpal.com/uploads/images/gallery/2026-02/scaled-1680-/screen-shot-2026-02-20-at-8-23-02-am.png)](https://docs.builderpal.com/uploads/images/gallery/2026-02/screen-shot-2026-02-20-at-8-23-02-am.png) ## How It Works - **Key parts:** Displays tasks from all accessible projects with project color coding, due dates, status indicators, and filters. - **Real-world example:** A Project Manager opens the Master Schedule and sees three projects with major deadlines in the same week, allowing them to rebalance crews or adjust timelines before issues arise. ## When to Use - Daily or weekly workload planning - Resource allocation and crew scheduling - Identifying conflicts across projects - Preparing for team or client meetings - Exporting a company-wide schedule ## Next Steps - Open the **Master Schedule** from the left sidebar. - Turn **Assigned Only** off to see the full company-wide view. - Apply filters (status, date range, project) to focus on what matters most. ## Related Articles - [Learn the Project Dashboard](https://docs.builderpal.com/books/getting-started/page/navigate-the-global-project-menus) - [Personal Calendars Overview](https://docs.builderpal.com/books/scheduling-calendars/page/personal-calendars-overview) - [Managing Project Tasks](https://docs.builderpal.com/books/scheduling-calendars/page/add-phases) - [Project Access Explained](https://docs.builderpal.com/books/getting-started/page/project-access-explained) # Personal Calendar ## Summary Your Personal Calendar (My Schedule / To-Do List) in BuilderPal shows every task, action, and deadline assigned to you across all projects in one private view. ## Prerequisites - **Role or permission needed:** Any team member (always available) - **Setup required:** Log in to BuilderPal ## Steps ### 1. Open Your Personal Calendar - From the left sidebar, click **To-Do List**. [![Screen Shot 2026-02-04 at 2.04.04 PM.png](https://docs.builderpal.com/uploads/images/gallery/2026-02/scaled-1680-/screen-shot-2026-02-04-at-2-04-04-pm.png)](https://docs.builderpal.com/uploads/images/gallery/2026-02/screen-shot-2026-02-04-at-2-04-04-pm.png) ### 2. Switch to Schedule View [![Screen Shot 2026-02-04 at 2.04.10 PM.png](https://docs.builderpal.com/uploads/images/gallery/2026-02/scaled-1680-/screen-shot-2026-02-04-at-2-04-10-pm.png)](https://docs.builderpal.com/uploads/images/gallery/2026-02/screen-shot-2026-02-04-at-2-04-10-pm.png) ### 3. View Tasks Across All Projects - All tasks assigned to you appear here with due dates, project names, and status. - This view is completely private to you. ## Tips - **Pro tip:** Use the **Assigned Only** toggle to hide tasks you’re not directly assigned to. - **Shortcut:** Bookmark the **To-Do List** page for quick access from any device. ## FAQ **Is this visible to my team?** No — your personal calendar is completely private to you. **Can I sync it with Google Calendar?** Yes — export your schedule as an `.ics` file from the Schedule view. ## Related Articles - [Learn the Project Dashboard](https://docs.builderpal.com/books/getting-started/page/navigate-the-global-project-menus) - [Navigate Your Projects](https://docs.builderpal.com/books/getting-started/page/navigate-the-global-project-menus) - [Managing Project Tasks](https://docs.builderpal.com/books/scheduling-calendars/page/add-phases) # How to Use the Project Schedule in BuilderPal ## Summary This tutorial covers how to access and utilize the Project Schedule in BuilderPal, including viewing tasks in calendar or Gantt format, filtering by phase, and printing/exporting. It helps team members monitor deadlines and plan work within a specific project. ## Prerequisites ● Role or permission needed: Any team member with access to the project (e.g., Admin GC, Team Project Manager, Team Member). ● Any setup required: Log in to your BuilderPal account and open a project. ## Steps 1. Open the Project Schedule (clear action) ○ Instruction: Inside a project, click **Schedule** in the left sidebar to view the project's tasks and deadlines. ○ Screenshot: Insert immediately after the step to show the UI. [![Screen Shot 2026-02-20 at 8.11.57 AM.png](https://docs.builderpal.com/uploads/images/gallery/2026-02/scaled-1680-/screen-shot-2026-02-20-at-8-11-57-am.png)](https://docs.builderpal.com/uploads/images/gallery/2026-02/screen-shot-2026-02-20-at-8-11-57-am.png) 2. Switch Between Views ○ Instruction: Use the tabs at the top to switch between **Calendar** and **Gantt** views; select time periods like DAY, MONTH, or WEEK. ○ Screenshot: Only if not obvious. 3. Filter and Group Tasks ○ Instruction: Click **Group By** (e.g., Phase) to organize tasks; use **Search** or filters like **Assigned Only** to narrow down. ○ Screenshot: Only if not obvious. 4. View or Add Tasks ○ Instruction: Click on any task (e.g., "Inspection" or "Remove Material") to open details; use **+ New** to add new scheduled actions. ○ Screenshot: Only if not obvious. 5. Print or Export the Schedule ○ Instruction: Click **PRINT**, **XLSX**, or other options at the top to export or print the schedule. ○ Screenshot: Only if not obvious. ## Confirmation “You’ll know it worked when the schedule loads with your project's tasks displayed in the chosen view, grouped by phase, with due dates and status visible.” ## Tips ● Pro tip or best practice: Group by Phase to see the project lifecycle at a glance; use Gantt for timeline dependencies. ● Shortcut or time saver: Switch to **Live Mode** for real-time updates without refreshing. ## Related Articles ● [Edit Project Details](https://docs.builderpal.com/books/project-setup-basics/page/edit-project-details) ● [Project Access Explained](https://docs.builderpal.com/books/project-setup-basics/page/project-access-explained) ● [Learn The Project Dashboard](https://docs.builderpal.com/books/project-setup-basics/page/learn-the-project-dashboard)