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Managing Submitted Bids

Summary

This article explains how submitted bids behave in BuilderPal, including how subcontractors can update bids, what happens after a bid is awarded (and potentially un-awarded), and how long bidding remains open.

What Are Submitted Bids?

A submitted bid is a quote that a subcontractor has sent to a general contractor (GC) for a specific trade on a project.

Once a bid is submitted, it appears inside the Bid Package for that trade, where the GC can review, compare, award it—or un-award it—until the subcontractor accepts. Subcontractors can also update or replace their bid if needed.

What Happens After You Submit a Bid?

Once you submit a bid:

  • Your bid is visible to the GC inside the Bid Package.
  • Your bid status will show as Not Awarded until the GC makes a decision.
  • You can continue communicating with the GC through the Bid Conversation chat.
  • If the GC awards you, that award remains able to be reversed (“un-awarded”) until you accept the job.
  • The job remains open for other bids until the GC manually closes the bid or it expires.

Viewing Bids in Job Connector

On the Job Connector page you’ll find several tabs that help you keep track of your bidding activities:

  • Open Bids — Jobs you can actively submit bids to.
  • Requests — Jobs you’ve asked to bid on and are waiting for approval.
  • Closed Bids — Jobs where bidding is no longer allowed.
  • Passed — Jobs you’ve declined to bid on.

Can Subcontractors Edit or Resubmit a Bid?

Yes.
Subcontractors can change a submitted bid by:

  1. Removing the original quote
  2. Submitting a new one

This allows subcontractors to update pricing, adjust scope, or respond to feedback from the GC without needing to create a brand new bid package.

What Happens After a Bid Is Awarded?

When your bid is awarded:

  • The bid package status updates to Awarded for you.
  • The GC may still reverse the award (un-award) until you accept.
  • After you accept, you’re committed to that subcontract unless the workflow supports otherwise.
  • The bidding process remains open for other subs until the GC closes the job or it expires.

How Bids Close

A bid package stops accepting new bids when:
• The GC manually closes the bid
• The bid package reaches its expiry date

Until one of those actions occurs, the bid stays open—regardless of an award being made.

Communication & Follow-Ups

All communication related to bids happens inside the Bid Conversation.
If documents need to be exchanged after a bid is submitted or awarded (or un-awarded):

  • They’re shared directly inside the bid chat
  • This keeps all bid-related communication and files in one place

Things to Keep in Mind

  • A bid award by a GC is not final until the subcontractor accepts.
  • GCs cannot manually remove all bidding rights; the bid stays open until closed or expired.
  • You can update your bid while the job is open.
  • Keep track of communication and documents in the bid conversation thread.
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